Local contractor or your own crew

1–10 days

the build duration the crew decision multiplies

Stand types

Istanbul and Germany

the two bases our crews reach European fairs from

About us

What a local crew brings

A local crew knows the hall: which gate to use, where the forklift queue builds, when the power comes on. They speak the organiser’s language and reach the right person directly when something goes wrong.

The second advantage is scale. Expanding the crew for the busiest build day becomes possible without buying flights. The same flexibility helps on strike night, where one night of extra labour hired locally is both cheaper and quicker to arrange.

The cost advantage is plain: flights, hotels, travel days and overseas day rates come out of the budget. On small and mid-sized stands those lines add up to a serious figure on their own.

Against that, a local crew meets the stand for the first time in the hall. They do not know the detailing decisions or the production logic. Only a thorough assembly manual and numbered parts close that gap; without one, it opens up on site.

What your team brings

The person who made the part knows how it goes together. When a dimension does not hold on site they find the answer in minutes, because they remember where the tolerance was left. That knowledge never fully fits into a manual.

The third benefit is on the trust side. When the exhibitor knows the company that built the stand is the company standing in the hall, the chain of responsibility stays in one piece. Nobody gets to say the problem belonged to someone else, and abroad that clarity is worth a great deal.

The second benefit shows in the final check. Comparing the approved visual with the built stand works when the eye doing it knows the design and the production. A crew brought in from outside builds the stand; they do not appraise it.

The cost is obvious: travel, hotels, day rates and time. The way to shrink those is not a bigger crew but less work on site, achieved through workshop pre-assembly. That is why pre-assembly is a standard step in our exhibition stand services.

Setting up the hybrid

In a hybrid, the work splits in two. Heavy, repetitive work stays local: structural assembly, platform, carpet, positioning furniture, moving material. Brand surfaces, graphics, lighting adjustment and the final check stay with your team.

In a hybrid, the handover between crews is put in writing. When the local team finishes, the state they leave things in is confirmed on a short list, and whoever owns the next step signs to take it on. That small formality removes most of the arguments that otherwise surface between two crews.

Two things make that split work. First, a clear task list saying which step belongs to whom and at what hour. Second, a single site manager; two crews under two managers leaves responsibility in the gap between them.

Keep the contract with the local crew simple as well: hourly or lump sum, how many people, with what equipment, and how overtime is charged. Those clauses are settled before the show, not in the hall.

Are local crews found through the venue?

Venues publish approved contractor lists, and they are a good starting point. For some work, notably rigging and electrics, using them can be mandatory.

How detailed should the assembly manual be?

Numbered parts, ordered assembly steps and photographs of the workshop pre-assembly. A crew that has never seen the stand should be able to build it from those three.